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Payroll Services for Small Business in Ontario

Payroll deadlines are among the least forgiving in Canadian business. A Record of Employment is generally due within five calendar days, and a late T4 filing starts at a $100 CRA penalty that grows with the number of slips and days late. We run your payroll so every deduction, remittance and filing is accurate and on time, whether it is your first employee or your fiftieth.

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  • CPP, EI and income tax deductions calculated correctly every pay run
  • T4, T4A and ROE filed before the deadline
  • Ontario ESA & WSIB Requirements Already Included
  • Flat monthly pricing, quoted before we start

Payroll Processing Services, Handled Right Every Pay Period

Payroll errors cost more than the correction: CRA penalties, frustrated employees and hours spent cleaning up. Veritas Taxes provides payroll processing services to Ontario businesses of every size, from a first hire to a full team, and keeps your payroll figures in step with your bookkeeping.

Whether you are setting up payroll for the first time or moving away from an outdated system, we take over the whole process: deductions, CRA remittances, T4s, ROEs, and the Ontario-specific WSIB and ESA vacation pay requirements. As a small business payroll provider based in Vaughan, we serve employers across the GTA.

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  • OUR SERVICES INCLUDE

Payroll Services We Handle for You

  • Payroll Processing and Direct Deposit — Accurate, on-time payroll processing and direct deposit for hourly, salaried and commissioned employees.
  • T4 and T4A Processing — Year-end T4 and T4A slips prepared and filed with the CRA accurately and before the end-of-February deadline.
  • Canada Revenue Agency (CRA) Payroll Remittances — We calculate CPP, EI and income tax withholdings and remit them to the CRA by your due date.
  • Records of Employment (ROE) — Timely, accurate ROEs prepared and submitted for departing or laid-off employees.
  • Employee Set-up and New Hiring — New employees added to our payroll system, with TD1 forms collected and benefit deductions set up.
  • Vacation and Stat Holiday Calculation — Vacation pay and statutory holiday pay calculated according to Ontario’s Employment Standards Act.
  • HOW WE WORK

A Simple Process Designed Around Your Business

01

Consultation

We review your employees, pay frequency and current payroll setup, then quote a flat monthly fee.

02

Payroll Setup

We set up or confirm your CRA payroll account and employee records, and review any past payroll for errors.

03

Payroll Processing

Each pay run, we calculate deductions, process pay and direct deposit, and remit to the CRA on time.

04

Year-End and Support

We file T4s and T4A slips, issue ROEs when employees leave, and keep payroll reconciled with your books.

  • WHO WE SERVE

Payroll Support for Every Stage of Your Business

At Veritas Taxes, we deliver precise, forward-thinking financial strategies that help individuals and businesses stay compliant, grow confidently, and plan effectively for the future. Our team combines deep expertise with modern technology to simplify every aspect of your accounting and tax process.

  • New Employers — Hiring your first employee? We register your CRA payroll account, run your first pay run and walk you through TD1s, withholdings and remittances.
  • Growing Small Businesses — Moving from a few employees to a full team? We keep payroll consistent every pay period, so T4s are ready at year-end.
  • Established and Multi-Site Businesses — Payroll across different pay frequencies, departments or locations, combined with your accounting.
Payroll for Professional Services
Payroll for Healthcare & Medical
Payroll for Real Estate & Construction
Payroll for Retail & E-commerce
Payroll for Manufacturing Services
Payroll for Technology & Startups
Payroll for Hospitality & Restaurants
Payroll for Transportation & Logistics
Payroll for Non-Profit Organizations
Payroll for Automotive Services
Payroll for import & Export

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  • Why Choose us

Delivering Clarity, Confidence, and Results

Take the first step toward smarter investing and long-term financial growth with expert, personalized guidance.

Proven Success

  • 99% Client Satisfaction Rate, measured every year
  • 80+individuals and businesses served across the GTA
  • A consistent, error-free filing track record

Expert Guidance

  • 10+ Years of Combined CPA & Advisory Experience
  • Advice tailored to Ontario tax rules and CRA requirements
  • Direct access to your CPA, not a rotating call centre

Fully Transparent

  • Clear & Simple Financial Insights
  • No Hidden Surprises, Full Clarity
  • FAQ’s

Everything You Need to Know

Our clients trust us for reliability, transparency, and consistent financial results. Here’s what they have to say about working with Veritas Taxes & Advisory Inc.

How much do payroll services cost for a small business in Ontario?

We charge a flat monthly fee based on your number of employees and pay frequency. We quote it before we begin, with no per-slip surprises.

Generally within five calendar days. For a paper ROE, that is five days from the first day of the interruption of earnings, or the day you learn of it. For an electronic ROE, it is five days after the end of the pay period in which earnings were interrupted (for monthly or four-week pay periods, the earlier of that date and 15 days after the first day of the interruption). A late ROE can delay the employee’s EI claim.

he CRA charges a flat $100 when 1 to 5 slips are filed late. For more slips the penalty is charged per day late, starting at $5 a day for 6 to 10 slips, up to a maximum of $7,500 for very large filers. T4 slips are due by the last day of February.

It depends on your remitter type, which the CRA sets using your average monthly withholding amount from two calendar years earlier. Most small employers are regular remitters and pay monthly, by the 15th of the following month. Very small employers with a perfect compliance record may qualify to remit quarterly, and larger employers remit more often as accelerated remitters. We track your CRA payroll remittance schedule and pay on time.

Yes. We register your CRA payroll account, run your first pay run and guide you through the TD1 forms and withholdings from day one.

If your business is in an industry covered by the WSIB, you generally have to register and pay premiums. Coverage depends on your industry, so check with the WSIB or ask us.

Payroll software such as QuickBooks Payroll automates the calculations, but you stay responsible for timely remittances, accurate filings and keeping up with rule changes. With outsourced payroll, we do that work for you and keep you informed. The employer still carries legal responsibility to the CRA, so accuracy and deadlines matter either way.

Yes. Vacation pay and statutory holiday pay calculations follow Ontario’s Employment Standards Act.

We review your payroll history, correct the outstanding filings and put timely ongoing processing in place. We can also coordinate with the CRA on paying any shortfall.

Payroll can be added to your bookkeeping plan, so payroll expenses and remittances are reconciled in your accounting records each month. See our bookkeeping services.

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